Whole Mind Strategy ("we," "us," or "our") operates the website wholemindstrategy.com and the Faciliton workshop design application. This privacy policy explains how we collect, use, and protect your information when you use our services.
Information We Collect
Account Information
When you sign in to Faciliton using Google or Apple, we receive your name and email address from the authentication provider. We do not receive or store your password. Your account is managed through Supabase, our database provider.
Workshop Data
When you use Faciliton to design workshops, we store the information you provide — including workshop names, objectives, agendas, and related materials — in your account so you can access it later. This data is associated with your user account and is not shared with other users.
AI Conversations
When you use the Strategy Advisor chatbot or the Faciliton design assistant, your messages are sent to the Anthropic API (Claude) to generate responses. We do not use your conversations to train AI models. Conversation data may be temporarily stored for rate limiting and service quality purposes.
Payment Information
If you purchase an expert agenda review, payment is processed by Stripe. We receive confirmation of your purchase and your email address from Stripe but never see or store your credit card number or full payment details.
Scheduling
Our contact page includes a Calendly scheduling widget. When you book a call, your information is collected and managed by Calendly under their own privacy policy.
Usage Data
We track basic usage information — such as API request counts and IP addresses — for rate limiting and to prevent abuse. We do not use third-party tracking or advertising cookies.
How We Use Your Information
We use your information to provide and improve our services, specifically to: maintain your Faciliton account and saved workshops, generate AI-powered responses to your questions, process payments for paid services, send you requested communications (such as expert review results), and prevent abuse of our services.
How We Share Your Information
We do not sell your personal information. We share data only with the service providers necessary to operate the site: Supabase (database and authentication), Anthropic (AI responses), Stripe (payment processing), Resend (transactional email), and Vercel (hosting). Each provider processes data under their own privacy policies and terms.
Data Retention
Your account and workshop data are retained as long as you maintain an account. Rate limiting records are retained temporarily and cleared periodically. If you wish to delete your account and associated data, contact us at info@wholemindstrategy.com.
Cookies
We use only essential cookies required for authentication and site functionality. We do not use advertising or third-party tracking cookies. The Calendly widget embedded on our contact page may set its own cookies.
Your Rights
You may request access to, correction of, or deletion of your personal data at any time by emailing us at info@wholemindstrategy.com. We will respond to your request within 30 days.
Children's Privacy
Our services are not directed at individuals under the age of 13. We do not knowingly collect personal information from children.
Changes to This Policy
We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date.
Contact
If you have questions about this privacy policy, contact us at info@wholemindstrategy.com.